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Do I Need a Day-Of Wedding Coordinator? Here's Why They're Totally Worth It

Updated: 1 day ago

Bride and groom - groom dipping the bride with her leg up about to kiss
Image by Willow Bee Photography | The Century Barn, Cavan Ontario

Planning your wedding is an exciting journey filled with creative decisions, emotional moments, and a lot of moving parts. But when it comes to the big day itself, who’s making sure your carefully laid plans unfold perfectly? Enter the day-of coordinator—your behind-the-scenes hero.


Whether you’ve heard them called a day-of manager or a wedding management package, their job is simple: ensure everything runs smoothly so you can savor every moment. Let’s dive into what a day-of coordinator does, who they’re perfect for, and why they’re a must-have for many couples.

 

What Does a Day-Of Wedding Coordinator Do?

A day-of coordinator steps in during crunch time, typically a few weeks before your wedding, to make sure every detail is locked in and executed flawlessly. Here’s how they work their magic:


1. Review Your Plans and Vendor Contracts

A few weeks minimum before your wedding, your coordinator will meet with you to go over your plans, vendor contracts, and any special details. This ensures they’re fully in the loop and ready to take the reins. Consider this getting a professional to "review your homework" so to speak - ensuring you've not missed anything required for the day you've been dreaming of.

2. Create Detailed Timelines

Coordinators craft a meticulous timeline for the day, down to the minute. From when the flowers arrive to the exact moment you’ll walk down the aisle, they’ll ensure everyone knows where to be and when. They will also share this game plan with all of the important parties to ensure everyone is on the same page - doing what they promised, when they promised! This covers vendors in the weeks before, down to your wedding party and key people on the day.

3. Manage Logistics

They’ll handle all the behind-the-scenes details, including overseeing setup and teardown. Need the ceremony arch adjusted or the dessert table refreshed? They’ve got it covered. Vendor running later or need a second pair of hands? They're on it. Coordinators are the people who are going to make sure you've got a snack and beverage waiting for you after the ceremony, are on standby for your needs throughout the cocktail hour friends and family photos, are there for lining up every speech and dance. They will be your go to person for every detail, throughout every moment of your special day - most impressively doing/fixing things you may never notice.

4. Oversee Vendor Coordination

Your coordinator is the go-to person for your vendors, fielding questions, managing deliveries, and ensuring everything is on schedule. A wedding is a beautiful combination of vendors working together to create one dream event - consider your coordinator as the head coach who is running the team, adjusting plans and ensuring everyone is working towards the same goal.

5. Solve Last-Minute Issues

From unexpected weather changes to a broken boutonniere, they’re the ultimate problem-solvers. You won’t even know there was an issue because they’ll handle it seamlessly. That is the true mark of a professional coordinator - feeling your day was perfect, because they were able to excute all of your goals - while handling whatever hiccups arise on the day without you even knowing. They make it look easy, well because they take all the hits behind the scenes so you are able to let loose and be present in the moment.


 

Who Is a Day-Of Coordinator Perfect For?

Day-of coordination is ideal for couples who:


1. Planned Their Wedding Themselves

You’ve poured your heart into planning every detail, but you need someone to execute your vision while you soak in the day’s magic. Maybe you're an organized person, who has had every detailed planned since you were a small child - with a coordinator, you get to enjoy the planning process your way and then hand over to a professional to get the vision across the finish line. It's an investment in peace of mind!

2. Love DIY Projects

If you’ve tackled invitations, décor, or even catering, a coordinator ensures your efforts come together beautifully and stress-free. You've got to think, if you've taken on any tasks that would be considered typical for vendors - who's setting up or watching out on the day? That right, your coordinator!

3. Are Budget-Conscious

Not every couple needs or wants full-service planning. Day-of coordination offers peace of mind at a fraction of the cost. We think it's an invaluable service that ensures your aren't spending all day personally dealing with details or having loved ones run the show.


 

Why You’ll Love Having a Day-Of Coordinator

Having a day-of coordinator means you, your partner, and your loved ones can focus on what truly matters: celebrating. Here’s why they’re invaluable:


Enjoy the Day Stress-Free

You’ve done the planning; now it’s time to relax. A coordinator ensures everything is taken care of, so you can be fully present.

Keep Family and Friends as Guests

Instead of asking Aunt Susan to set up the centerpieces or your best friend to keep the speeches on schedule, let them enjoy the celebration with you.

Ensure Your Vision Comes to Life

A coordinator acts as your advocate, ensuring your dream wedding looks and feels exactly as you imagined.

Handle the Unexpected

No wedding is without its surprises, but with a coordinator on hand, you’ll never have to stress about the what-ifs.

Streamlined Communication

With a point person in charge, vendors, venue staff, and even guests know exactly who to turn to for questions or concerns.


 

The Bottom Line

A day-of coordinator is the key player in a stress-free wedding day. They’re perfect for couples who want to enjoy every second of their celebration without worrying about timelines, vendors, or last-minute hiccups.


If you’re ready to hand over the reins and truly savor your wedding day, reach out to learn more about our day-of coordination services. Let’s make your special day as seamless and joyful as possible!

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