Do I Need a Wedding Coordinator? Here's Why They're Totally Worth It
- Louisa Ruth
- Jan 26
- 5 min read
Updated: 20 hours ago
Planning your wedding is an exciting journey filled with creative decisions, emotional moments, and a lot of moving parts. But do i need a wedding coordinator? When it comes to the big day itself, who’s making sure your carefully laid plans unfold perfectly? Can't my mom just help me out?
Enter the wedding coordinator, the behind-the-scenes hero who ties all the loose ends together. Whether you’ve heard them called a day of manager or maybe referred to as a wedding management package, the job is simple: ensure everything runs smoothly so you can savour every moment. Let’s dive into what a wedding coordinator does, who they’re perfect for, and why they’re a must-have for many couples.
What Does a Wedding Coordinator Do?
A wedding coordinator steps in during crunch time, typically a few weeks before your wedding, to make sure every detail is locked in and executed flawlessly. Here’s how they work their magic:
1. Review Your Plans and Vendor Contracts
A few weeks minimum before your wedding, your coordinator will meet with you to go over your plans, vendor contracts, and any special details. This ensures they’re fully in the loop and ready to take the reins. Consider this getting a professional to "review your homework" so to speak - ensuring you've not missed anything required for the day you've been dreaming of.
2. Create Detailed Timelines
Coordinators craft a meticulous timeline for the day, down to the minute. From when the flowers arrive to the exact moment you’ll walk down the aisle, they’ll ensure everyone knows where to be and when. They will also share this game plan with all of the important parties to ensure everyone is on the same page - doing what they promised, when they promised! This covers vendors in the weeks before, down to your wedding party and key people on the day.
3. Manage Logistics
They’ll handle all the behind-the-scenes details, including overseeing setup and teardown. Need the ceremony arch adjusted or the dessert table refreshed? They’ve got it covered. Vendor running later or need a second pair of hands? They're on it. Coordinators are the people who are going to make sure you've got a snack and beverage waiting for you after the ceremony, are on standby for your needs throughout the cocktail hour friends and family photos, are there for lining up every speech and dance. They will be your go to person for every detail, throughout every moment of your special day - most impressively doing/fixing things you may never notice.
4. Oversee Vendor Coordination
Your coordinator is the go to person for your vendors, answering questions, managing deliveries, and ensuring everything is on schedule. A wedding is a beautiful combination of vendors working together to create one dream event - consider your coordinator as the head coach who is running the team, adjusting plans and ensuring everyone is working towards the same goal. They ensure every vendor gets to preform their best!
5. Solve Last-Minute Issues
From unexpected weather changes to a broken boutonniere, they’re the ultimate problem-solvers. You won’t even know there was an issue because they’ll handle it seamlessly. That is the true mark of a professional coordinator - feeling your day was perfect, because they were able to excute all of your goals - while handling whatever hiccups arise on the day without you even knowing. They make it look easy, well because they take all the hits behind the scenes so you are able to let loose and be present in the moment.
Who Is a Wedding Day Coordinator Perfect For?
Day of coordination is ideal for couples who:
1. Planned Their Wedding Themselves
You’ve poured your heart into planning every detail, but you need someone to execute your vision while you soak in the day’s magic. Maybe you're an organized person, who has had every detailed planned since you were a small child - with a coordinator, you get to enjoy the planning process your way and then hand over to a professional to get the vision across the finish line. It's an investment in peace of mind!
2. Love DIY Projects
If you’ve tackled invitations, décor, or even catering, a coordinator ensures your efforts come together beautifully and stress-free. You've got to think, if you've taken on any tasks that would be considered typical for vendors to do - who's setting up or watching out on the day? That right, your coordinator (and not your mom)!
3. Are Budget-Conscious
Not every couple needs or wants full service planning. Day of coordination offers peace of mind at a fraction of the cost. We think it's an invaluable service that ensures your aren't spending all day personally dealing with details or having loved ones run the show.
Why You’ll Love Having a Wedding Coordinator!
Having a wedding coordinator means you, your partner, and your loved ones can focus on what truly matters ~ celebrating you. Here’s why they’re invaluable:
Enjoy the Day Stress-Free
You’ve done the planning; now it’s time to relax. A coordinator ensures everything is taken care of, so you can be fully present.
Keep Family and Friends as Guests
Instead of asking Aunt Susan to set up the centerpieces or your best friend to keep the speeches on schedule, let them enjoy the celebration with you.
Ensure Your Vision Comes to Life
A coordinator acts as your advocate, ensuring your dream wedding looks and feels exactly as you imagined.
Handle the Unexpected
No wedding is without its surprises, but with a coordinator on hand, you’ll never have to stress about the what-ifs.
Streamlined Communication
With a point person in charge, vendors, venue staff, and even guests know exactly who to turn to for questions or concerns.
The Bottom Line... Do I need a Wedding Coordinator?
A day of wedding coordinator is the key player in an stress-free wedding day. If you want to be able to enjoy your day and feel more like a 'guest' than the host, then yes a wedding day coordinator is for you. Wedding coordinators are perfect for couples who want to enjoy (and their loved ones to enjoy) every second of the celebration without worrying about timelines, vendors, or last-minute hiccups. Even the most organized couple can't do it all on their wedding, without sacrificing their experience. So YES, book yourself a wedding day coordinator.
If you’re ready to hand over the reins and truly savour your wedding day, reach out to learn more about our day of coordination services. Let’s make your special day as seamless and joyful as possible!
Southern Ontario Wedding Planner
Nice to meet you! I'm Louisa Molloy, wedding planner and owner of Always Golden Strategy.
I specialize in creating stress-free and beautifully organized weddings for couples throughout the GTA, Durham Region, and beyond. Whether it’s a cozy celebration or a grand affair, my mission is to make every wedding as memorable and unique as the love story behind it.
Planning a wedding can feel overwhelming, but it doesn’t have to be! From full planning packages to day-of coordination and custom design services, I’m here to guide you every step of the way. Ready to turn your vision into reality? Check out my wedding planning services here.
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